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Adding Analytic Record support to Koha Integrated Library System (ILS)

Abstract
Technologies with the ability to send information in a fast, efficient, and cheap fashion, such as the KOHA library software through Internet can dramatic improvements in access to information, advice, and care. The article discusses sharing of analytics features in KOHA library open source software. It was developed in January 2000. An analytic record for an item is a more detailed, monographic biblio for an item attached to a serial record. It is used first time in Nepal Health Research Council Digital Library in September 2012 in Nepal. http://opac.nhrc.org.np:8000/
Background
Nepal Federal Democratic Republic of Nepal, is a landlocked sovereign state located in South Asia. With an area of 147,181 square kilometres (56,827 sq mi) and a population of approximately 27 million (and 2 million absentee workers living abroad), It is located in the Himalayas and bordered to the north by the People’s Republic of China, and to the south, east, and west by the Republic of India. Specifically, the Indian states of Uttarakhand, Uttar Pradesh, Bihar, West Bengal, and Sikkim border Nepal.

Capital: Kathmandu
Recognized regional languages: Nepal Bhasa, Maithili, Bhojpuri, Tharu, Newari, Gurung, Tamang, Magar, Awadhi, Sherpa, Kiranti, Limbu and altogether 103 different spoken languages out of which many languages are spoken in very less numbers.

Introduction
An analytic record for an item is a more detailed, monographic biblio for an item attached to a serial record. This is often used for special issues of a journal that are released as books on their own (assigned an ISBN, as well as an ISSN/volume/issue). It is important for researchers to be able to search for these items both as issues of the serial, and as monographs. It is equally important for the library to not have duplicate item records for the item in question to have to keep synchronized.

Analytics are a special case of a more general “bibliographic relationship”. This specification calls for a design that will allow for other relationships to be configured. The assumptions going forward, however, will be based around analytics.

Connecting Records
A single item record shall exist for the item, but it should appear on both the monographic and the serial details page as a holding. Patrons should be able to place holds on the item from either biblio record. Title-level holds from the serial biblio should defer to the monographic biblio to ensure that the correct volume/issue is held.

The item record shall be attached to the monographic biblio. The monographic biblio, then, shall be linked to the serial biblio in a new database table that outlines relationships between biblios. This table shall include an indicator as to whether items ‘pass through’ from one biblio to the other, and in which direction (or both). This ensures that there is only one copy of the item in the database, and allows for arbitrarily many relationships between the analytic biblio and others. There shall be an optional link to the monographic biblio from the item entry in the serial biblio.

Deleting host items with linked analytical records
As we have not used database tables to maintain relationships, we had to use search to find out if any linked analytical records are present. If 1 or more analytical are present, we do not allow deletion of items. This is similar to what we see when we try to delete authority records.

Web-Base KOHA ILS use in Nepal

1. Nepal Health Research Council Library
2. National Academy of Medical Sciences Library
3. Nursing Campus Maharajgunj, Institute of Medicine Library
4. Ministry of Health and Population Library
5. Tribhuvan University, Institute of Medicine Library
6. Martin Chautari Library
7. Social Science Baha Library

Nepal Health Research Council Library (NHRC) had emerged as a digital library in 2009 but using the KOHA ILS system in 2012. Martin Chautary Library, Social Science Baha, Nursing Campus Maharajgunj, Institute of Medicine Library, National Academy of Medical Sciences Library (NAMS) had been using the KOHA ILS system since 2009. Ministry of Health and Population Library and IOM Maharajgunj Campus Library had been using the KOHA ILS system since 2010.

Use NHRC Digital Library
www.nhrc.org.np

Click Digital Library (that is right side the homepage)

Adding Analytic Record support to Koha ILS

This is often used for special issues of a journal that are released as books on their own (assigned an ISBN, as well as an ISSN/volume/issue). It is important for researchers to be able to search for these items both as issues of the serial, and as monographs. It is equally important for the library to not have duplicate item records for the item in question to have to keep synchronized.
Analytics are a special case of a more general “bibliographic relationship”. This specification calls for a design that will allow for other relationships to be configured. The assumptions going forward, however, will be based around analytics.
1. Journal entry using Analytic Features

Open the Web-browser
Give the IP address:
Ex- http://192.168.1.198:8001 administrative

Give the Username and Password and Click login option
Then the screen will be changed below screenshot
Click the Catalogue option that is above hope page of KOHA ILS system

The screen will be changed like below screenshot

Click on New record that is over the screenshot
There are available different types of frame
Choose default frame because default frame has available all the MARC TAGS
Again the screen will be changed like below screen shot

Fill the Tags according to your journal
Click SAVE option
After SAVE the field, the Add item screen will appear like below screen shot

Fill the appropriate field as normal

Note: we are catalogue the journal. The journal item is entered but as a user the journal’s title is not so important more than journal articles so; we have to catalogue the journals articles.

Entry the process of the journal’s articles
After the fill up the Add items about Journals, there is available Analytics option in left side of the screen. The finger arrow is kept there to understand easy.

Again,

The screen shot is available over that is appears after save the item.
just click over the Create Analytics that is right side the item box. The previous steps will be continued for entry the articles.

References

Chandra Bhushan Yadav, Mr., 2012, Digital Libraries: Emergence, Features, Challenges and Opportunities in Nepal, Thesis Reports
[koha-commits] main Koha release repository branch new/enh/bug_5528 created. v3.04.00-689-gf09e2ca
http://lists.koha-community.org/pipermail/koha-commits/2011-October/004117.html [11September, 2012]

Digital Library of Nepal Health Research Council: Initiatives and Problems

*Chandra Bhushan Yadav
Library & Information Officer
Nepal Health Research Council
Ramshah Path, Kathmandu, Nepal
ybhushanlibrary@nhrc.org.np

Abstract:

Although the basic applications and guidelines that make the Internet possible had existed for almost a decade, the network did not gain a public face until the 1990s. On August 6, 1991, CERN (The European Organization for Nuclear Research), which straddles the border between France and Switzerland, publicized the new World Wide Web project. The Web was invented by English scientist Tim Berners-Lee in 1989. (www.wikipedia.org/wiki/CERN).

The Internet was introduced in Nepal in 1994, and was quickly recognized as an exciting means of accessing information resources, appropriate for technologically advanced society. To provides those information through e-mail, both nationally and internationally To document the health related research based information properly in electronic version This paper identifies and characterizes Nepal Health Research Council’s digital library initiatives in science and technology, Research Reports, Thesis Reports, Journals, Biennial Report and various Guidelines about health research purpose. All types of health related documents have cataloged according to National Library of Medicine Classification Scheme. Mainly, NHRC Library uses four types of Library Software.

  1. OJS (Open Journal System) developed by PKP, Canada
  2. OCS (Open Conference System) developed by PKP, Canada
  3. GSDL (Green Stone Digital Library) developed by UNESCO
  4. KOHA (Library Automation) developed by New Zealand

– During uses of this software I am facing so many problems like skilled computer base man power.

– GSDL software takes too many space of hard disk, high speed ram minimum 1 G.B. as well as CPU speed.

 

(Key Words: Digital Libraries, Problems digital libraries)

Full text: ybhushanlibrary@nhrc.org.np